{"id":17,"date":"2025-09-10T20:41:45","date_gmt":"2025-09-10T20:41:45","guid":{"rendered":"https:\/\/topoftheclass.net\/?page_id=17"},"modified":"2025-09-10T20:41:45","modified_gmt":"2025-09-10T20:41:45","slug":"gdpr-policy","status":"publish","type":"page","link":"https:\/\/topoftheclass.net\/?page_id=17","title":{"rendered":"GDPR Policy"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Introduction<\/h2>\n\n\n\n<p>At&nbsp;<em>Top of the Class Private Tutor<\/em>, we are committed to protecting and respecting your privacy. This policy explains how we collect, use, and safeguard personal data in line with UK GDPR (UK General Data Protection Regulation).<\/p>\n\n\n\n<p><strong>Who We Are<\/strong><br>Top of the Class Private Tutor is owned and run by Kate Scott.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Website:\u00a0<a href=\"http:\/\/www.topoftheclass.net\/\">www.topoftheclass.net<\/a><\/li>\n\n\n\n<li>Email:\u00a0<a>topoftheclass25@gmail.com<\/a><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Our GDPR Principles<\/h2>\n\n\n\n<p>We follow the key principles of GDPR:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Lawfulness, fairness &amp; transparency<\/strong>\u00a0\u2013 we process personal data legally and clearly explain why.<\/li>\n\n\n\n<li><strong>Purpose limitation<\/strong>\u00a0\u2013 we only use data for the reasons stated here.<\/li>\n\n\n\n<li><strong>Data minimisation<\/strong>\u00a0\u2013 we only collect what is needed.<\/li>\n\n\n\n<li><strong>Accuracy<\/strong>\u00a0\u2013 we keep data up to date.<\/li>\n\n\n\n<li><strong>Storage limitation<\/strong>\u00a0\u2013 we don\u2019t keep data longer than necessary.<\/li>\n\n\n\n<li><strong>Integrity &amp; confidentiality<\/strong>\u00a0\u2013 we keep data safe.<\/li>\n\n\n\n<li><strong>Accountability<\/strong>\u00a0\u2013 we take responsibility for our practices.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">What Data We Collect<\/h2>\n\n\n\n<p>We may collect the following personal information:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Parent\/guardian contact details \u2013 names, phone numbers, email addresses, and postal addresses<\/li>\n\n\n\n<li>Student details \u2013 name, date of birth, school year, learning needs, progress notes, assessments, SATs results where relevant<\/li>\n\n\n\n<li>Payment information \u2013 invoices and payment history (we do not store full card or bank details \u2013 payments are handled securely via third-party providers)<\/li>\n\n\n\n<li>Communications \u2013 emails, phone calls, and messages relating to tuition<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">How We Collect Data<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enquiry and registration forms<\/li>\n\n\n\n<li>Email, phone, or messaging apps<\/li>\n\n\n\n<li>In-person meetings and tuition sessions (online or face-to-face)<\/li>\n\n\n\n<li>Progress assessments and session notes<\/li>\n\n\n\n<li>Payment and invoice records<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">How We Use Your Data<\/h2>\n\n\n\n<p>We use personal data for the following purposes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>To arrange, deliver, and manage tuition sessions<\/li>\n\n\n\n<li>To track student progress and keep parents informed<\/li>\n\n\n\n<li>To process payments and issue invoices<\/li>\n\n\n\n<li>To comply with legal, safeguarding, and accounting obligations<\/li>\n\n\n\n<li>With consent, to send occasional updates or resources (you can opt out at any time)<\/li>\n<\/ul>\n\n\n\n<p>We do&nbsp;<strong>not<\/strong>&nbsp;sell personal data. Data is only shared when:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Required by law or safeguarding duties<\/li>\n\n\n\n<li>With trusted service providers (e.g. payment processors, secure IT systems)<\/li>\n\n\n\n<li>With your consent (e.g. sharing a progress summary with a teacher or school)<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">How We Keep Data Safe<\/h2>\n\n\n\n<p>We take data protection seriously and use:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Password-protected and encrypted systems<\/li>\n\n\n\n<li>Reputable, secure cloud services<\/li>\n\n\n\n<li>Regular data backups<\/li>\n\n\n\n<li>Access controls so only authorised staff can see information<\/li>\n\n\n\n<li>Staff training on confidentiality and data handling<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">How Long We Keep Data<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Tuition and progress records: up to\u00a0<strong>3 years<\/strong>\u00a0after tuition ends<\/li>\n\n\n\n<li>Payment and invoice records:\u00a0<strong>6 years<\/strong>\u00a0(for accounting\/legal compliance)<\/li>\n\n\n\n<li>Enquiries that do not proceed: up to\u00a0<strong>12 months<\/strong><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Your Rights<\/h2>\n\n\n\n<p>Under GDPR, you have the right to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Access your data and request a copy<\/li>\n\n\n\n<li>Correct inaccurate or incomplete data<\/li>\n\n\n\n<li>Request deletion of your data (subject to legal obligations)<\/li>\n\n\n\n<li>Restrict or object to certain types of processing<\/li>\n\n\n\n<li>Request portability of your data in a usable format<\/li>\n\n\n\n<li>Withdraw consent where processing is based on consent<\/li>\n<\/ul>\n\n\n\n<p>To exercise your rights, please email us at&nbsp;<strong><a>topoftheclass25@gmail.com<\/a><\/strong>. We aim to respond within one month.<\/p>\n\n\n\n<p>If you have concerns, you can also contact the UK Information Commissioner\u2019s Office (ICO):&nbsp;<a>www.ico.org.uk<\/a>&nbsp;\/ 0303 123 1113.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Data Breaches<\/h2>\n\n\n\n<p>If a personal data breach occurs, we will take immediate action to secure the data. If there is a risk to individuals\u2019 rights or freedoms, we will notify affected parties and the ICO within 72 hours.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Updates to This Policy<\/h2>\n\n\n\n<p>This policy is reviewed annually to ensure compliance with UK law and best practice.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Last updated:<\/strong>\u00a010 September 2025<\/li>\n\n\n\n<li><strong>Next review:<\/strong>\u00a0July 2026<\/li>\n<\/ul>\n\n\n\n<p><strong>Top of the Class Private Tutor<\/strong><br><a href=\"http:\/\/www.topoftheclass.net\/\">www.topoftheclass.net<\/a>&nbsp;|&nbsp;<a>topoftheclass25@gmail.com<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Introduction At&nbsp;Top of the Class Private Tutor, we are committed to protecting and respecting your privacy. This policy explains how we collect, use, and safeguard personal data in line with UK GDPR (UK General Data Protection Regulation). Who We AreTop of the Class Private Tutor is owned and run by Kate Scott. Our GDPR Principles [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-17","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/topoftheclass.net\/index.php?rest_route=\/wp\/v2\/pages\/17","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/topoftheclass.net\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/topoftheclass.net\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/topoftheclass.net\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/topoftheclass.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=17"}],"version-history":[{"count":1,"href":"https:\/\/topoftheclass.net\/index.php?rest_route=\/wp\/v2\/pages\/17\/revisions"}],"predecessor-version":[{"id":18,"href":"https:\/\/topoftheclass.net\/index.php?rest_route=\/wp\/v2\/pages\/17\/revisions\/18"}],"wp:attachment":[{"href":"https:\/\/topoftheclass.net\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=17"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}